Description of Evidence Based Prevention
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Operational procedures & By-Laws ARTICLE I: Name of the Organization The name of the Organization shall be the New Mexico Prevention Network (NMPN), herein after referred to as the NMPN and the objectives and purpose shall be stated and provided for in the Operational Procedures of this NMPN. ARTICLE II: Meeting Places All meetings of the membership shall be held at a determined location as directed by the Chairperson or the Executive Committee Member. ARTICLE III: Annual Meetings The Annual Meeting will be held at a time designated by the Executive Committee within the Fiscal Year. ARTICLE IV: Special Meetings A special meeting may be requested by any three or more members and be convened by the Chairperson. Over 50% of the number of current Executive Committee Members present shall constitute a quorum at any meeting of the NMPN for the transaction of business. ARTICLE VI: Proxy Voting Proxy voting by members or those persons serving on the NMPN shall be permissible. A voting member will send a written statement of allowing cosign to vote. ARTICLE VII: Power to the Executive Committee A. The NMPN, although affiliated with, is a separate entity, and shall have the general power to act independently from the New Mexico DWI (Driving While Intoxicated) Affiliate, OSAP (Office of Substance Abuse Prevention), DFA (Department of Finance & Administration) and other organizations in all matters concerning prevention and the mission hereof. B. The name or logo of the NMPN shall not be used in any format that conflicts with NMPN's mission statement. ARTICLE VIII: Qualifications of the Executive Committee Member The NMPN Executive Committee shall consist of at least six (6) representative members. Each representative member shall commit to serve a 2-year term and no more than three (2) year terms. The elected Chair shall be credentialed to a minimum CPS (Certified Prevention Specialist). Those elected shall be elected by the NMPN at the annual meeting. ARTICLE IX: Functions of the NMPN The business and affairs of this NMPN shall be managed by an Executive Committee of at least six (6) representative members. The functions of the Executive Committee shall include: 1. The selection of and delegation of authority to officers necessary for the management of the NMPN business. 2. The determination of guidance and management policies of the NMPN. 3. Advices, promotes, implements and influences ATOD (Alcohol, Tobacco, and Other Drugs) prevention in New Mexico. 4. In the absence of procedures, the Robert's Rules of Order shall apply. ARTICLE X: Officers of the NMPN The officers of the NMPN Executive Committee, elected from NMPN members, shall be Chairperson, Vice-Chairperson(s), Secretary(s), Treasurer(s), Public Relations & Marketing and Alternates. No person may hold more than one office at any time and each officer shall serve for the period of no less than two (2) years and may succeed in office for the same position no more that three (3) consecutive terms. ARTICLE XI: Additional Officers and Agents The NMPN Executive Committee at its discretion may appoint any other officers, agents or consultants as it may deem advisable and prescribe the duties thereof. ARTICLE XII: Duties of the NMPN Executive Committee Officers CHAIRPERSON VICE-CHAIRPERSON(S) SECRETARY(S) TREASURER(S) PUBLIC RELATIONS MARKETING OFFICER(S) ALTERNATE (S) A. The Chairperson of the NMPN shall be the Chief Executive Officer and shall preside at all Executive Committee meetings of the NMPN. He or She shall perform all the duties commonly incident to this office and shall perform all the duties as the NMPN Executive Committee shall designate. He/She shall have the power to sign any documents pertaining to the functions of the NMPN. B. The Vice-Chairperson(s) shall assume the duties of the Chairperson in the absence of the Chairperson. C. The Secretary(s) of the NMPN shall keep accurate minutes of all meetings of the NMPN and shall perform all the duties commonly incident to this position and have such other powers as the NMPN shall designate. The Secretary shall have the power, to act in the capacity of Chairperson or Vice-Chairperson in their absence. In the absence of the three officers, the present quorum shall select a temporary Chairperson to preside. D. The Treasurer(s) shall maintain a record of all expenses and payments. All payments, bank checks will require two signatures of those designated by the NMPN Executive Committee. E. The Public Relations & Marketing Officer(s) of the NMPN shall promote the NMPN in all areas and all venues. Additionally, the PR & Marketing Officer(s) shall be the Public Information and Media point for all matters relating to the NMPN. F. The Alternate(s) shall perform all the duties commonly incident to this position and have such other powers as the NMPN Executive Committee shall designate. The Alternate(s) shall have the power, to act in the capacity of Chairperson, Vice-Chairperson(s), or Secretary(s) in their absence. ARTICLE XIII: Compensation Members of the NMPN Executive Committee shall serve on a voluntary basis and receive no compensation. ARTICLE XIV: Resignation and Removal Any member Executive Committee Officer may resign at any time by giving written notice to the NMPN Executive Committee or to the Chairperson of the NMPN. Any such resignation shall take effect at the time specified therein, or if the time be not specified therein upon its acceptance by the NMPN Executive Committee. The members at any Executive Committee meetings, called for the purpose of removal by a vote of the majority of Executive Committee members of the NMPN may remove from office any Executive Committee member, after showing just cause of such removal. Any NMPN Executive Committee member missing three (3) consecutive meetings without just cause or proxy, to which notification was sent, shall be deemed to have resigned from the Board. ARTICLE XV: Election of the Executive Committee This staggered election cycle will be repeated every two (2) years, superseding the initial organization of the Executive Committee, where the initial elected Executive Committee members will serve 2 or 3 year terms. ARTICLE XVI: Requirements of Candidates for the Executive Committee and the Election Process Commencing with the date of approval of these operational procedures, requirements of candidates for the NMPN Executive Committee shall be; 1. No more than one member of the immediate family may be a candidate for the Executive Committee. 2. The NMPN Chairperson shall be a credentialed professional (minimum CPS). 3. The Executive Committee will attempt to have fair representation from ethnic, gender and areas of the state. ARTICLE XVII: Vacancies If the office of any Executive Committee member becomes vacant by reason of death, resignation, retirement, or removal from office or otherwise, the NMPN Executive Committee shall appoint an "acting" Officer to fill the vacancy. Elections will be held at the Annual Meeting to elect a permanent Executive Committee member. ARTICLE XVIII: Voting Each NMPN Executive Committee member in good standing shall be entitled to cast one vote per each issue. ARTICLE XIX: Membership Fees NMPN Membership fees are due upon the acceptance of any NMPN membership application and then thereafter fees are due by January 01 of each calendar year. Initial fees shall be determined by the Executive Committee, thereafter; shall be set by a general membership vote at the annual meeting. ARTICLE XX: By-Laws Amendments The by-laws may be amended by the Executive Committee and brought before the general membership. Amendments must be provided at least ten (10) days prior to the next scheduled meeting. Description of Evidence Based Prevention | Download NMPN Newsletter | Membership Applications | Links of Interest |